Conducting Board Meetings With a Board Portal

Board meetings are a serious responsibility that requires careful planning, a reasonable pace, and a sharp awareness of the time devoted by board members. Board management software tools, such as a portal, can help in this endeavor by helping to prepare agendas and materials for meetings before the meeting date. This will increase the number of attendees and let board members examine directives and other decisions prior to the meeting.

The first step is to clearly communicate the process of making decisions to the board. Determining the likelihood that your board will reach consensus, vote, or another method of making decisions will ensure that everyone knows what they are article expected to do during the meeting. It also helps prevent confusion, for instance, when one director brings up an issue that’s been addressed at a previous meeting.

After settling the old business, the board moves on to the new issues. As with all discussions it is essential to respect the rights of other board members to speak. One director is allowed to speak at one time, and they must wait until they are ready to be called upon by the chair. The chair of the board also has to oversee the discussion by encouraging conversation and making sure that the entire board is participating.

The board is then able to vote on any new business item and records the results in the official meeting minutes. If a board member is unhappy with the outcome of the vote, they may ask for it to be reconsidered. They may also request that the issue be transferred to a committee for further investigation.